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WhatsApp marketing for coaches.

With SmartChat you send your clients everything that helps them on WhatsApp: an exercise between sessions, free slots for an intro call or the invitation to your next workshop.

WhatsApp newsletter with the invitation to the workshop for yearly planning

Open monthly planner on a wooden table, image in the newsletter

image

A planner on the table fits the topic of yearly planning. You choose a photo from your website or upload your own image.

👋 Hello Christine, 🗓️ on Saturday, 5 December, I invite you to my workshop “My Year 2027” . 🔙 In the morning we look back: What has moved you forward in 2026 and what has cost you energy? 🎯 After lunch you plan three goals for the coming months and the first steps toward them. 📒 Everyone takes home a calendar to fill in , and there is coffee, cake and a light meal. 📍 We work from 10 am to 5 pm in a bright seminar room in the middle of the city, with twelve spots. 💶 The whole day costs 190 € per person.
17:30

Text

SmartChat AI writes the invitation from your website and your workshop program. Date, price and free spots are in bold.

Book workshop

button

One click leads straight to booking the workshop. Your client does not have to look for the date on your website first.

SmartChat sends these messages automatically for you.

New signup, booked intro call or session the next day: SmartChat sends the right message without you having to take care of it. Custom automations are available from Basic.

As soon as a contact confirms
Stylishly designed living room featuring a blue sofa, abstract art, and natural light from large windows.
🙏 Thank you, your signup with Coaching Weitblick is confirmed.🧭 I support people who, in their career or personal life, face an important decision.☕ From me you get everyday inspiration and you learn when I have slots free again have.📖 To start, I recommend my text “Five Questions for More Clarity”, you will find it under the button.💬 Feel free to write me here what is on your mind right now.20:42
Get impulse questions

Welcome after sign-up

Whoever signs up and confirms gets a thank-you right away. They then know what you support people with and what they will hear from you.

As soon as an intro call is booked
A cozy home office scene with a laptop, tea, and workspace essentials.
👋 Hello Andreas,✅ your get-to-know-you call is booked: Tuesday, 5:30 pm, for 30 minutes.💻 We talk by video, you will find the link under the button.📝 Think about it beforehand in peace: What should be different in half a year than today?🎧 A quiet room and headphones make it more pleasant for you.📲 If the time doesn't suit after all, just write me here in the chat.09:05
Open video room

Intro call confirmation

If your booking tool reports new appointments to SmartChat, SmartChat sends the confirmation right away on WhatsApp. Your client has everything for the call in one message.

1 day before the session
A serene home setting featuring a coffee cup, notebook, and laptop on a cozy couch.
👋 Hello Ute,📅 tomorrow at 4 pm we will see each other for our fourth session.📍 My room is, as always, on the second floor, the doorbell is under Weitblick.📓 Bring your notebook with you, we will talk about your exercise.🤔 A question for the road: Where have you surprised yourself since our last appointment?📲 Something comes up? Then write me by this evening briefly here.15:00
View directions

Reminder the day before the session

SmartChat takes your appointments from the calendar and reminds each client one day before. If they have to cancel, they write to you directly in the chat.

This is how new contacts get onto your list.

Prospects sign up themselves: on your website, via the link under your posts or with the QR code at your talks. You send them your newsletter only once they have confirmed in WhatsApp.

  1. 1

    Your client enters first name and phone number

    When someone reads about your coaching, a small window opens. It asks only for first name and WhatsApp number.

    Real signup popup on the landing page of Coaching Weitblick, mobile view: heading Never miss offers and news again, first name Gabriele and phone number entered, button Sign up
  2. 2

    Your client scans the QR code

    On your worksheet or the last slide there is a QR code. SmartChat creates it to match your landing page.

    Impulses on WhatsApp
  3. 3

    Your client confirms in WhatsApp

    One click on Confirm, and the signup is complete. This second consent is called double opt-in.

    👋 Hello Gabriele,🧭 here you get short exercises, free slots for a get-to-know-you call and invitations to my workshops.✅ Do you want to receive these messages? Then click the button below: Confirm.🔒 You can unsubscribe at any time. Just write STOP.20:41
    Confirm
    Confirm20:41
  4. 4

    You have the proof

    SmartChat records when and how your client agreed. You download the proof as a PDF.

    Contact Gabriele in SmartChat, mobile view: status Confirmed, signup history, consent confirmed in WhatsApp and button Download proof

SmartChat AI answers questions about your coaching.

When a prospect wants to know late in the evening how a coaching with you works, and you are not available at that moment, SmartChat AI replies fully automatically for you. It replies with the knowledge it has learned from your website and your documents. If it has no source, it hands over to you.

Inbox in SmartChat: SmartChat AI answers the WhatsApp question of a customer of Coaching Weitblick

  • Also late in the evening

    Whoever thinks about coaching in the evening gets an answer right away, even while you are in a session.

  • In every language

    SmartChat AI replies in the language of the question, in any language.

  • Personal matters stay with you

    If SmartChat AI cannot answer, the message is forwarded to you in the inbox, and you reply yourself.

Frequently asked questions about WhatsApp marketing for coaches.

Can I just message prospects on WhatsApp as a coach?

No, only after their consent. Your prospect signs up themselves, on your website or via the QR code at your talks, and then confirms once in WhatsApp. SmartChat stores this consent as proof of consent and so supports you with consent that complies with data protection law.

How do prospects get onto my list if I mostly work online?

Through your website. A website popup asks your visitors for their first name and WhatsApp number. A Click-to-WhatsApp button opens the chat with you, but does not put anyone on the newsletter list. You also place the link to your landing page under your posts and articles.

Do confidential coaching topics belong in a WhatsApp chat?

WhatsApp works well for exercises, appointments and invitations. Very personal topics are best discussed in the session. Tell your clients at the start what you use WhatsApp for. Whether this fits your rules on confidentiality, you clarify with a lawyer if in doubt.

Can SmartChat AI answer questions about my coaching offers?

Yes. SmartChat AI analyzes your website and all documentsyou upload, for example your price list or the description of your group program as a PDF. That way SmartChat AI answers your prospects' questions even at night and on weekends.

Does SmartChat AI coach my clients in my place?

No. SmartChat AI answers questions about your offers with the knowledge you have provided. You do the coaching yourself. If SmartChat AI cannot answer, the message is forwarded to you in the inbox. If a person has replied in a conversation, SmartChat AI adds nothing to that message.

Can I message only the participants of my group?

Yes. You give the participants in your contacts a tag, for example the name of the group. You then send the newsletter with the date for the next evening only to these contacts.

Can I bring my existing clients into SmartChat?

You can import contacts. Imported contacts are unconfirmed at first. But only clients who have agreed themselves get newsletters. So show your QR code in the last session. Whoever scans it signs up themselves and confirms in WhatsApp.

Does SmartChat remind my clients of their next session?

Yes, with an automation. SmartChat takes your appointments from your calendar via an iCal link and sends your client a reminder on WhatsApp the day before. If they have to cancel, they reply to you directly in the chat.

How many automations do I get for my coaching?

Free and Starter include only the fixed automation for new contacts (confirmation and thank-you). Custom automations are available from Basic: Basic has 3, 1 of them fixed, Pro has unlimited. A custom automation sends messages automatically, for example the confirmation after a booked intro call.

What does WhatsApp marketing cost for coaches?

SmartChat Free costs 0 €, with no time limit and no credit card, and includes 100 messages once. Starter costs 299 € per month with 3,000 messages, Basic 499 € with 6,000 and Pro 999 € with unlimited messages. You pay no credits for sending. All prices plus VAT, more under Pricing.

What fees does Meta charge for my WhatsApp messages?

Meta bills you directly for the fees for WhatsApp messages. Meta is the company behind WhatsApp. You add a payment method for this in your Meta account, and you pay SmartChat only for your plan. You can find the exact prices here.

Do I need a second phone number as a coach?

No. You connect your own number with SmartChat and confirm it with the code that Meta sends you. From then on, you send your messages with this number. You connect one number per account.

How long does it take until my coaching is ready with SmartChat?

You give SmartChat AI the address of your website. In 60 seconds, your WhatsApp marketing system with landing page and QR code is ready. Then you connect your number and send your first newsletter.

How does a client unsubscribe from my WhatsApp newsletter?

Anyone who has confirmed your newsletter writes STOP in your WhatsApp chat. From then on, SmartChat sends them nothing more and they show up as unsubscribed in your contact list.

WhatsApp marketing for your coaching in 60 seconds.

SmartChat AI analyzes your coaching website. After 60 seconds you have your landing page and your QR code. Free costs 0 € and needs no credit card.

Try it free now