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WhatsApp marketing for tutoring schools.

With SmartChat you send your students and their parents what's coming up in the school year on WhatsApp: the consultation after report cards, the intensive course before the exam or a holiday course in summer.

WhatsApp newsletter from a learning center

Open planner on a wooden table, image in the newsletter

image

A calm photo of the study area fits your course. SmartChat takes images from your website, or you upload your own.

👋 Hello Claudia, 🏫 after the summer holidays many children move up to 5th grade at a new school. 📚 For this start we offer, on four Saturdays the course Learning to learn , each from 10 to 11:30 am. 🗂️ Together we practice: planning homework, remembering vocabulary, preparing for the first test. 🧠 After every lesson your child takes a weekly plan home with them. 🤝 At the end we also invite the parents . There you'll learn how you can help at the desk. 💶 Everything together costs 96 €, and there are eight spots.
18:30

Text

SmartChat AI writes the message from your course offer and your prices. Time, price and spots are in bold, so parents see them right away.

Request course spot

button

One click opens the course registration. Parents don't have to look for anything on your website.

SmartChat gets in touch automatically with the parents.

Welcome, confirmation of the trial lesson and reminder the day before: SmartChat sends these messages automatically for your learning center, without you having to remember them. The confirmation and the reminder are separate automations from Basic.

As soon as parents confirm
An empty modern classroom featuring rows of vibrant green plastic chairs and white desks.
🙌 Thank you for your Confirmation.📚 We offer tutoring in math, German, English and the natural sciences, from primary school to the Abitur.👥 We teach individually or in small groups, in our rooms at the Neumarkt.📅 Through WhatsApp you'll hear about holiday courses, exam prep and free slots.💬 Do you have a question about signing up? Just write to us here in the chat.16:42
View subjects

Welcome after confirmation

Anyone who signs up gets a short introduction to your learning center right after confirming.

As soon as a trial lesson is booked
Colorful school supplies arranged with an apple on a white surface, ideal for education themes.
👋 Hello Stefan,✅ the trial lesson for Paul is booked: Wednesday, 3:00 pm, subject Physics.📒 Please give him his notebook and the last test to bring along. That way our teacher can see right away where he's struggling.⏱️ It lasts 60 minutes. Afterwards we'll briefly talk with you about the right path.🚲 You can park bikes in the courtyard , the entrance is next to the bakery.🤒 Is your son sick? Reply to this message and we'll find a new day.10:05

Trial lesson confirmation

If your student management software can report new trial lessons to SmartChat, parents get the confirmation by WhatsApp right away.

1 day before the tutoring lesson
Close-up of a scientist taking notes in a laboratory setting with flasks and a microscope.
👋 Hello Petra,📅 tomorrow at 5 pm Marie has her one-on-one chemistry lesson.🧪 We'll review atomic structure and ionic bonding, the topic of her test on Friday.📝 Please have her bring her notes from class bring.🍎 A small snack helps, since many come straight from school.🔄 Doesn't work? Just let us until today 6 pm know and we'll move the appointment.13:00
Reschedule appointment

Reminder the day before

SmartChat takes the lessons from your calendar and reminds you the day before. If something comes up, you'll find out in time.

This is how parents get onto your WhatsApp list.

Parents sign up themselves: via the QR code on the registration form, on your website, or through a link in your Instagram profile. You only send them your newsletter once they confirm in WhatsApp.

  1. 1

    Your customer scans the QR code

    You attach the QR code to the registration form and hang it next to the door of the learning room. SmartChat creates it for your landing page.

    Holiday courses via WhatsApp
  2. 2

    Your customer enters first name and phone number

    A small window opens on your website and behind the QR code. It only asks for these two details.

    Real website popup from Lernzentrum Neumarkt with a photo at the top, mobile view: heading Never miss offers and news again, first name Karin and phone number filled in, button Sign up
  3. 3

    Your customer confirms in WhatsApp

    One click on Confirm is enough. That's how the double opt-in works: every contact agrees once themselves in WhatsApp.

    👋 Hello Karin,📚 here you'll hear about our holiday courses, the exam prep and spots that have opened up.✅ Do you want to receive these messages? Then click the button below: Confirm.🔒 You can unsubscribe at any time. Just write STOP.16:40
    Confirm
    Confirm16:40
  4. 4

    You have the proof

    SmartChat saves when and where the parents gave consent. You always have the proof ready as a PDF.

    Contact Karin in SmartChat, mobile view: status Confirmed, sign-up history, consent in WhatsApp confirmed and button Download proof

SmartChat AI answers the parents.

When parents write in the evening and nobody at the learning center is reachable anymore, SmartChat AI replies fully automatically for you. It answers with the knowledge it has learned from your website and your documents. If it has no source, it hands over to you.

Inbox in SmartChat: SmartChat AI answers a customer's WhatsApp question at Lernzentrum Neumarkt

  • Even late in the evening

    When parents write after dinner, they still get an answer right away.

  • In the parents' language

    SmartChat AI replies in the language the parents write in. Even families who have just moved here understand every message right away.

  • Your team takes over

    If SmartChat AI can't answer, the message is forwarded to your team in the inbox.

Frequently asked questions about WhatsApp marketing for tutoring schools.

Can I message the parents of my tutoring students on WhatsApp?

Yes, once they have agreed. Parents sign up themselves, via the QR code on the registration form, on your website or via a link, and confirm briefly once in WhatsApp. SmartChat saves this consent as proof.

Can I message underage students directly on WhatsApp?

That is a legal question SmartChat can't answer for you. You're on the safe side if the parents sign up and agree. If you want to write to younger students yourself, clear that beforehand with your data protection advisor.

How do parents get onto the WhatsApp list of my tutoring school?

Through your landing page. SmartChat creates a QR code, which you attach to the registration form or hang up in the learning room. On your website, a popup asks visitors whether they want to hear about new courses via WhatsApp.

Can I message only the parents of a certain grade?

Yes. You give your contacts tags, for example "final year" or "math". You then send the intensive course before the exam only to this group; everyone else doesn't get it.

Does SmartChat replace my student management or my timetable?

No. SmartChat sends and answers WhatsApp messages. You keep planning your lessons in your usual program. If it's connected to a calendar (iCal), SmartChat picks up the appointments and reminds the parents the day before with an automation from Basic.

Can SmartChat remind people about unpaid monthly fees?

Yes, a payment reminder is possible as an automation from Basic, if Meta approves the template. For that, your billing software must report unpaid fees to SmartChat, for example via a webhook. You set the text of the reminder yourself beforehand.

How does SmartChat AI know my subjects, times and prices?

SmartChat AI analyzes your website and all the documents you upload under Knowledge & documents , such as your price list or the holiday course schedule as a PDF. When a new subject is added, you upload the new version and the answers are right again.

Does SmartChat AI help my students with homework?

No, SmartChat AI isn't meant for that. It answers the parents' questions about your learning center. The tutoring itself stays with your teachers.

Do I have to write the message for my holiday course myself?

No. You tell SmartChat AI the topic, for example the German holiday course in the last weeks of August. SmartChat AI writes a newsletter from it that fits your tutoring school. You read it through and send it with one click.

Can my teachers reply in the inbox too?

Yes. All WhatsApp conversations come together in one shared inbox. Free has 1 seat for your team, Starter 3, Basic 6 and Pro 12. Teachers get the Employee role. They only see the inbox and settings and reply there to incoming messages.

Do I need a second phone number for my tutoring school?

No. SmartChat sends via the number your parents already know. You connect it once and confirm it with the code from Meta, the company behind WhatsApp. Exactly one number is connected per account.

What does SmartChat cost for a tutoring school?

You start with Free for €0, with no time limit and no credit card, with 100 messages one-time. After that there's Starter for €299 per month with 3,000 messages, Basic for €499 with 6,000 and Pro for €999 with no limit. You pay no credits for sending. All prices plus VAT, more at Pricing.

What fees does Meta charge for my tutoring school's WhatsApp messages?

Meta bills you directly for the fees for WhatsApp messages. For that, you add a payment method in your Meta account. You only pay SmartChat for the plan you choose. You can find the exact prices here.

How do parents unsubscribe from the WhatsApp messages?

Anyone who has confirmed your newsletter writes STOP in the chat with your learning center. From then on SmartChat sends them nothing more, and in your contact list the parents appear as unsubscribed.

WhatsApp marketing for your tutoring school in 60 seconds.

SmartChat AI analyzes your tutoring school's website and uses it to build your WhatsApp marketing system in 60 seconds, with landing page and QR code. Free costs €0 and needs no credit card.

Try it free now