Use cases / Fill your workshops

Fully booked instead of canceled - fill your workshops via WhatsApp

The situation

Friday's watercolor workshop is only half full. You've posted about it, hung up a flyer, even sent emails - but sign-ups are barely trickling in. Canceling is no longer an option; the room is booked and the materials are ordered. And you know there are plenty of people who'd love to come - they just hear about it too late or not at all.

How SmartChat solves it

With SmartChat, you announce every workshop where your audience actually looks: on WhatsApp. The announcement with date, price, and open spots reaches all your contacts with a 98% open rate, and sign-ups come back as replies straight to your inbox. Appointment reminders run through your connected Google Calendar - so the people who signed up actually show up.

Set up in 3 steps

  1. 1

    Announce the workshop: Pack the date, content, price, and open spots into one message and send it to all your contacts with one click.

  2. 2

    Collect sign-ups in the chat: Anyone interested replies directly to your message - you confirm their spot in the same conversation.

  3. 3

    Remind your participants: Shortly before the date, everyone who signed up gets a reminder - through your connected Google Calendar.

Best suited for

Creative studiosCooking schoolsYoga studiosPhotographersPottery studiosWine shopsMusic schoolsSewing studios

Womit du das umsetzt

FAQs

How do participants sign up?

Simply by replying to your announcement - no form, no extra steps. You see every sign-up in your inbox, confirm the spot, and answer questions in the same chat.

Does SmartChat remind my participants about the date?

Yes - appointment reminders run through your connected Google Calendar. That cuts down on last-minute cancellations, because nobody just forgets about Friday evening.

What do I do when the workshop is full?

You keep a small waitlist in the chat and announce the next date to those people first - a fully booked class becomes the foundation for the next one.

Do I need a specific plan for automations?

Automations are available from the Basic plan up. Simple announcements and chat sign-ups work on every plan, though - plans start at 299 euros a month.

Start for free today

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